Work-Study Application Checklist

  1. All students must submit a new application each semester (Fall, Spring and Summer). Even if it is a retuning work-study student wanting to extend his/her contract, you must still submit a new application.
  2. If the summer terms are certified at different times, then unfortunately you will have to submit multiple applications for the summer. If the school certifies all summer terms on once, then only one application is needed.
  3. It is recommended that the Site Supervisor submit the application on the student’s behalf. This way we don’t have to call to verify the site wants to hire the student. If the student submits the application you risk a processing delay.
  4. Students cannot start working until the application is approved. Therefore, please get application in before the semester begin.
  5. Before submitting a work-study application, please verify the School Certifying Official (SCO) has certified the student’s enrollment to VA (Form 22-1999). VA will deny all application if we cannot prove the SCO has certified enrollment and the student will have to submit a new application.
  6. If the student is receiving Ch31 VRE benefits, please verify that the student’s enrollment has been certified “AND” the VRE counselor has updated the enrollment in CWINRS. If CWRINS is NOT updated the application will be denied and the student will have to reapply.
  7. Payments can NOT be issued until a signed contract or extension is received back to VA from the student.
  8. Site Supervisors should ensure that the application is filled out completely. Do NOT leave any sections blank, even if it is a returning student. Also, ensure the period you are applying for is made clear on the email/application.
  9. Students can potentially start working up to 30 days before the term starts. Although, their enrollment must be certified and an application must be approved before they can start working.
  10. In some cases students may work up to 30 days beyond their term end date if they have unworked hours remaining on the contract. Buffalo has recently gone out to Washington DC, policy team to get clarification on this question.
  11. Students will receive 25 hours (X) the number of weeks in their term to work. For example, if the term is 16 weeks long, they can work a maximum of 400 hours (16 x 25). If they are approved to start working before the term begins or over a break, they can do so, but will NOT get additional hours. The total allotted are based on the calculation (25 X total weeks in term).
  12. Processing can take up to 14 days. Get everything in early to avoid delays. REMEMBER, DO NOT SEND AN APPLICATION UNTIL THE 22-1999 HAS BEEN SUBMITTED TO VA. FOR CH31 STUDENTS, PLEASE ENSURE VRE HAS UPDATED CWINRS BEFORE SUBMITTING AN APPLICATION.
  13. If a student receives a denial, you MUST re-apply. VA will not use an old application to determine eligibility for Work-Study. Also, VA may send a courtesy email to the site supervisor if a student is denied.

** Students should NOT start working until the application is approved **

Apply Now with VA