FAQ – Updated 7/7/20

Maine Maritime Academy has moved to remote instruction and we are implementing greater social distancing measures due to the COVID-19 situation.

No. No one has tested positive for COVID-19 on the MMA campus. The Academy will follow CDC guidance regarding public notification of a confirmed case if one is reported.
The Academy is implementing steps to provide for greater social distancing among staff and most offices on campus are closed. In-person classes were suspended as of Wednesday, March 18, 2020 and we transitioned to remote instruction as of Monday, March 30, 2020 for all students. We continue to monitor the health of our community and follow guidance from national and state health officials and will provide further updates as needed.
Yes, visitors are restricted. The MMA Fitness Center and Pool are closed until further notice.
Admissions tours and information sessions have been temporarily suspended.
On March 12th, we took the step of indefinitely suspending intercollegiate athletic competition, and associated travel. More information is available at www.marinersports.org

As of May 8, 2020: Room and board credits are now available for students in all majors.

For students who need to return to campus to complete academic work (you should have received information about this earlier today from Professor Coté), President Brennan has determined that students will not be charged room and board for that period.

You may now request refunds or leave the credit on your account to be applied to charges for next semester. If you currently have a credit balance, and you wish to request a refund, you can do so by going to the billing tab on the student portal.

* Seniors must complete their exit interview (required if you have incurred any loans during your MMA tenure) prior to a refund being issued. Information regarding your exit interview will arrive via email, from Diane Harmon, in the near future. So please keep your eye out for that.

If you wish to leave the credit on your account to be used towards your future bill, you do not have to do anything. That credit will be used once fall bills are generated.

Please contact Diane Harmon, Student Accounts Manager, at 207-326-2243 or via email at diane.harmon@mma.edu with any questions you may have.

Some students have expressed concern that they may not be as successful under the remote learning model as they would have been with on-campus instruction and thus might not be eligible for a renewal of merit scholarships as renewal is usually based on the spring Cumulative Grade Point Average (CGPA). While we are confident you WILL be successful with your remote instruction, we will be using the fall 2019 CGPA to calculate eligibility for renewal of scholarships for this year due to the extraordinary circumstances caused by the pandemic. In addition, if you did not meet the renewal criteria at the end of the fall semester, the financial aid staff will review your grades at the end of the spring semester. If you are successful at the end of the spring semester in raising your CGPA to the required level, the financial aid staff will renew your scholarship. Please contact Financial Aid Director, Kathy Heath, at Kathy.Heath@mma.edu if you have any questions regarding your scholarship and this year’s change to the usual renewal procedures.

– Effective Friday, March 20, 2020 –

The mailroom will close at noon today and will be closed until further notice.

Please see the email from Lynn Moser: (included below)

If I’ve emailed you this week that you have a package in the student mailroom, you must pick it up by noon today – Friday, March 20, 2020.

Please see the email from Lynn Moser: (included below)

Also –

You will need to either:

a) contact all senders to: 1) take care of bills (etc) on-line and 2) let senders know of your new address

AND/OR

b) if you are staying in Castine, open a mailbox at the Castine Post Office and fill out their forwarding address form so that you’ll receive your mail there

OR

c) if you’ve left Castine, contact your closest post office to fill out their forwarding address form to have your mail forwarded to your preferred address.

Please continue to check – and read – your MMA email for further updates.

Let me know if you have any questions, I will answer them as soon as I can.

Be kind,
Be safe,
~ Lynn

Student Mailroom
Lynn Mosher

A commencement ceremony is an important milestone that marks the end of an extraordinary journey and is something we have looked forward to sharing with our seniors since you first arrived on campus. The sudden change of events over the last several months has been frustrating for us all but we hope that you feel the pride that our community has in you.

As there is not an opportunity to have an in-person ceremony in the near future, we will celebrate your accomplishments during the Class of 2020 Virtual Commencement on Saturday, June 6th at 11:00 a.m. Please visit commencement.mainemaritime.edu for further updates.

Also, please note this update from Prof. Coté’s message of 4/11/2020: For the Class of 2020 re: diploma process – Many of you have asked how graduation and the awarding of diplomas will be handled…Once the spring remote instruction term is completed, the registrar will begin the process of auditing all Senior Academic Plans to verify that all requirements have been met. Once that audit is completed, the plan is to send diplomas for signature and then mail them to graduates at their home of record. It is our hope that the majority of students who have completed all requirements will have their diplomas in hand by early June. Please contact the registrar if you need to update your address of record or if you have any questions about this process.

The CARES Act passed by Congress and signed by the President on March 27, 2020 included $438,284 for Maine Maritime Academy to provide emergency financial aid grants to our students for expenses related to the disruption of campus operations due to coronavirus.

HOW GRANTS WERE DISTRIBUTED TO STUDENTS:

Maine Maritime Academy determined that the first priority for funding would be for need-based requests, especially from those who are Pell-eligible. In addition, the Academy has a small group of seniors in the majors tied to an unlimited U.S. Coast Guard license who were required to return to campus in late May to complete course requirements as required under U.S. Coast Guard regulations. We reserved funds from the CARES Act allocation to reimburse these students for travel expenses. Once these funds were disbursed, it was the Academy’s intent to divide the remaining funds between all other eligible students who did not already receive a grant; however, need-based requests exceeded the total amount of funding provided by the CARES Act.

To ensure funds were provided to students quickly, a priority deadline for the first round of applications was set for May 20, 2020 (14 days from MMA’s initial announcement). Students were informed of the opportunity to apply via an email sent on May 5, 2020, social media posts on both the main Academy Facebook page and the Parent Association Facebook Page and a posting on the Academy’s website under both the Financial Aid and COVID-19 Response pages.

The Emergency Relief Fund Committee, chaired by the Director of Financial Aid, reviewed each application and determined the allocation of grants based on the total amount of funds requested as well as the circumstances of each student. The Committee includes the Dean of Student Services and the Student Accounts Manager. In addition to eligibility, priority for student emergency funds were based on:

  • The urgency of the situation
  • The student’s overall financial picture and level of hardship

Only students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), may receive emergency financial aid grants. If a student has filed a Free Application for Federal Student Aid (FAFSA), then the student has demonstrated eligibility to participate in programs under Section 484 the HEA. Students who have not filed a FAFSA but who are eligible to file a FAFSA also may receive emergency financial aid grants. As the committee does not have a way to assess need without the FAFSA, applicants for the need-based grants were encouraged to file a FAFSA to be considered. A total of 953 students enrolled in MMA at the time of the transition to remote learning in March of 2020 were eligible to request/receive an emergency financial aid grant. The maximum amount of grant funds allocated to an individual student is capped at $6,000. Awards ranged from $500 to $6000.

By May 27, 2020, 185 applications were received. The Emergency Relief Funds Committee met and reviewed all of the applications. The committee prioritized the applications: first, applications from Pell recipients, then from those who had financial need but did not receive the federal Pell, grant, and then all other applicants.

Each individual application was reviewed based on the student’s current financial aid situation, whether a refund was currently listed on their student account, and on the individual’s situation or extenuating circumstance as described in the application.

The committee analyzed each category the student was requesting funds for and their reason for why they needed it. The committee took loss of work study opportunities, loss of summer co-op earnings, having to travel back to campus to complete a final senior course, unexpected travel arrangements to return home on short notice and other factors into account in determining the final award amounts. A total of 176 requests for financial aid grants were approved. The award amounts did vary from the request in some cases. Nine requests were denied. Students were notified by email regarding the response to their application and checks were sent directly to students beginning May 21, 2020.

Read Final Report

Faculty and staff are finalizing plans and preparing their course materials for delivering remote instruction. Classes will resume, remotely, on Monday, March 30, 2020. Faculty will contact their students via Canvas and/or email before classes resume. All students should begin evaluating their access to the Internet at their new location and develop a plan on how to best connect to Canvas and MMA email from there.

Please note: Some classes have already made the transition to remote learning. The remaining classes that can be taught remotely will make the transition and begin online instruction on March 30, 2020. There are some courses that cannot be taught this way; please contact your professor directly with questions about how your class will be handled.

Here’s what you need to know:

If the bookstore is open to the public, you can still return your rentals in-store. Check the bookstore website for hours and updates.

If the bookstore is closed to the public, you can ship your rentals by mail using their free shipping label.

  • A free label is included in every rental reminder email – watch for the first email 2 weeks before your rental due date.
  • You will need a box for your books and a printer for the label.
  • After printing the label, bring the shipment to your nearest FedEx store.

Your rental due date is: May 22, 2020.

Finally, to allow you more time to return your rentals at the end of class, the campus bookstore has extended the non-return charge window by 15 days. There will be no charges to your collateral credit card for non-returns or late returns until 15 days after the due date above.

Individual instructors will update the course outlines and policies as required to reflect the new method of course delivery and will notify you via Canvas and/or email. Note that if your course has a lab or labs that is/are required for the class, or STCW Competencies that have to be completed, via face-to-face interaction, you will be required to return to Castine after the closure period to complete that work, likely on an expedited basis. This will be discussed, on a class-by-class basis, by your instructor as the remote instruction period proceeds.
You will probably receive many updates from instructors about how your courses will run. Writing down the new information is important. Here are two planners that you can print and customize, to keep track: Individual Course Planner and Transition Planner. Please contact Joceline Boucher at joceline.boucher@mma.edu or 207-326-2489.

We are providing a virtual course guide to help you transition to online learning. It is filled with ideas, resources, and contacts that experienced faculty believe could really help you to do well. So, start with the guide, but reach out if you still have concerns. We suggest you contact instructors directly with specific concerns, or Joceline Boucher at the Buoy House with concerns that are more general in nature (joceline.boucher@mma.edu, 207-326-2489).

Also, please note this update from Professor Coté’s email of 4/11/2020: We understand that this has been an unusual semester and that moving to remote instruction has not been positive for many of you. In light of this, we will be modifying the Academic Board proceedings in May. All students will still receive their grades for the term as determined by their professors, but the Academic Board will be adjusting their process and rules when they review your performance. The Board will still place students on Warning or Probation and direct students to obtain assistance through the PFD program if warranted, but the plan for this term is that no student will be dismissed from the academy based on their academic performance in the Spring of 2020. The Board will resume its normal operations when we return for a traditional semester in the fall. The following is the temporary (May 2020) Academic Board Policy. If you have questions about this temporary process, please contact Dean Loomis.

There likely are local internet resources you may have access to, such as your local library, in your new location. During the period between campus closure and the start of remote instruction, you should be investigating your options and developing a plan for how you will obtain internet access.
This will depend on the duration of the interruption due to COVID-19. Once we have clarity from the CDC and other public health officials that the situation allows a return to traditional operations, a plan will be developed and implemented, and all participants will be notified.

If you get sick with fever (100.4 F or higher) or cough, or have trouble breathing:

• Seek medical care. Call ahead before visiting your doctor’s office or an emergency room. Medical staff will ask you questions and properly prepare for your arrival.
• Tell your health care provider about your recent travel and your symptoms.
• Avoid contact with others.

In the meantime, please continue to practice general hygiene and build your immunity by washing your hands frequently and thoroughly, avoiding touching your eyes, nose and mouth with unwashed hands, getting enough sleep, and avoiding close contact with those who are sick.

MMA’s Director of Counseling, Paul Ferreira, is providing counseling services through the use of telephone and video-conferencing. He will continue to maintain his usual office hours and will be contacting students he currently meets with to establish the best mode of communication. If you would like to set up an initial session, you can contact Paul at paul.ferreira@mma.edu or call 207-326-2419.

During these times of heightened uncertainty uncertainty, anxiety runs high for many of us. Counseling offers the opportunity to get a handle on the sources of these anxieties and to develop strategies that can give us a greater sense of control as we move ahead through turbulent times. If you are feeling overwhelmed, anxious or just not yourself, please take the time to set up a counseling appointment. And remember, social distancing does not mean social isolation. Stay in contact with family, friends, and people in your lives who can provide emotional support during times of distress.

Yes, your student insurance remains in place regardless of where you are located.  More information is available here:  http://www2.crossagency.com/2019-2020/mma.php

Yes, students can seek confidential help regarding a Title IX issue by contacting the Director of Counseling at paul.ferreira@mma.edu and arranging to speak with him or requesting to be referred to a female counselor. Student may also officially request that a Title IX complaint be investigated by contacting either the Title IX Coordinator, Elizabeth True, at elizabeth.true@mma.edu or the Title IX Investigator, Deidra Davis, at deidra.davis@mma.edu.

As the nation responds to the COVID-19 pandemic, we are constantly evaluating our options for providing the best hands-on education that meets and exceeds federal and international training standards and days-at-sea experience. With that in mind, it is now clear that we will not be able to conduct this summer’s training cruise aboard the TS State of Maine as scheduled. However, our intent is to conduct a training cruise this summer, even if shortened.

We continue to follow the most up-to-date guidance from Federal and State public health authorities, and, as of now, we are unable to set a new date for cruise nor a revised itinerary. For planning purposes, cruise will not depart in the month of May. We are hopeful that we can commence cruise in June; however, it is premature to predict a date. To allow for all participants to adjust schedules and travel to Castine, we will provide at least 30 days’ notice prior to the ship departing. In addition to following medical guidance, we are in regular contact with the U.S. Coast Guard and Maritime Administration (MARAD) regarding the best guidance for training cruises as well as which ports are available and safe as we build a new itinerary.

Also, please note that President Brennan is working with the U.S. Coast Guard, MARAD, and the presidents of the other state maritime academies to address what may become a missed or abbreviated summer in terms of days-at-sea. There are multiple scenarios being considered in an effort to ensure each of you receives the best possible training and experience while minimizing any delay to your eventual licensing and graduation.

For any student who has not yet completed their paperwork for their MMC or TWIC card, please contact Laura Nason-Moulton at laura.nason@mma.edu. For students who did complete their applications but have not yet received their TWIC card or MMC, contact the Registrar’s Office if you need either one prior to your return to campus. Otherwise, cards and documents received in the Registrar’s Office may be picked up upon your return.

In addition to following updates, please continue to monitor information on your MyMMA page as well as the Regiment Spring 2020 Canvas page.

As the nation responds to the COVID-19 pandemic, we are constantly evaluating our options for providing the best hands-on education that meets and exceeds federal and international training standards and days-at-sea experience.  With that in mind, it is now clear that we will not be able to conduct this summer’s training cruises aboard the schooner Bowdoin as currently scheduled. However, our intent is to conduct training cruises this summer, even if shortened.

We continue to follow the most up-to-date guidance from Federal and state health authorities, and, as of now, we are unable to set a new date or revised itinerary. For planning purposes, the Bowdoin summer cruise will not depart in the month of May. We are hopeful that we can commence a cruise in June; however, it is premature to predict a date.  To allow for all participants to adjust schedules, travel to Castine, and prepare Bowdoin to sail, we will provide at least 45 days’ notice prior to the ship departing but will ask you to return as soon as possible after such notice is given to assist in readying the vessel.  In addition to following medical guidance, we are in regular contact with the U.S. Coast Guard and Maritime Administration (MARAD) regarding the best guidance for training cruises as well as which ports are available and safe as we build a new itinerary.

As noted above, President Brennan is working with the U.S. Coast Guard, MARAD, and the presidents of the other state maritime academies to address what may become a missed or abbreviated summer training, including days-at-sea.  There are multiple scenarios being considered in an effort to ensure that each of you receives the best possible training and experience while minimizing any delay to your eventual licensing and graduation.

In addition to following updates, please continue to monitor information on MyMMA.

As noted in the TSSOM Cruise section above, we, along with maritime entities around the world, are working to adapt to ever-changing medical guidance while striving to meet the various maritime needs including defense logistics, government research, and commercial enterprises. The Career Services Office continues to communicate with the numerous companies that provide underway opportunities for our students. Your health and safety are the top priority for MMA as well as each of the companies who host students as cadets. Our desire is to strive for cadet shipping opportunities this summer; however, it is impractical for students to depart to their host companies and ships during the month of May. As the COVID-19 situation develops, we will advise students if they will have a cadet shipping opportunity this summer and will strive to provide 30 days’ notice prior to a student departing to meet their assigned vessel. Please be patient and remain flexible as we may need to change cadet shipping assignments based on availability.

Please contact Laura Nason-Moulton at laura.nason@mma.edu if you have yet to complete your required documents (MMC, TWIC, Passport) or Director of Health Services Tammy Tyler if you have not completed the medical requirements for your anticipated cadet shipping billet. Hopefully the 30-day notice prior to departing to meet your ship will allow sufficient time to process any remaining requirements.

You should monitor MyMMA as well as your respective Cadet Shipping course on Canvas for additional information and correspondence from the Career Services office.

Please see the update provided in Professor Cote’s 4/11/2020 message re: Summer Internships/Cadet Shipping – We understand that a number of students are anxious to complete the spring semester and begin their internships and/or Cadet Shipping work for the summer. In light of the pandemic, this will not be a normal period of summer work for either the students or the employers wanting to participate in that process. The Summer 2020 Work Policy describes how we will handle this evolving situation based upon our current understanding. The policy will also be available through your course pages in Canvas. The key takeaway is to work with Career Services to coordinate anything you do. If you do not follow the policy, it may result in whatever you do this summer not qualifying to support your academic program. If you have questions, please contact Ms. Harman or Mr. Easley in the Career Services Office.

Maine Maritime’s Career Services Office continues to work with our industry and business partners in Maine, across the United States, and throughout the world as we all adapt to ever-changing medical guidance. The Career Services office continues to communicate with the numerous companies that provide co-op opportunities for our students. Your health and safety are the top priority for MMA as well as each of the companies who host student interns. Our desire is to be able to provide co-ops this summer; however, it is impractical for students to plan to report to their host companies during the month of May. As the COVID-19 situation develops, we will advise students if they will have a co-op this summer and will strive to provide 30 days’ notice prior to a student beginning their internship. Please be patient and remain flexible as we may need to change co-op assignments based on a company’s status and availability.

You should monitor MyMMA as well as your respective Co-op course on Canvas for additional information and correspondence from the Career Services office.

Please see the update provided in Professor Cote’s 4/11/2020 message re: Summer Internships/Cadet Shipping – We understand that a number of students are anxious to complete the spring semester and begin their internships and/or Cadet Shipping work for the summer. In light of the pandemic, this will not be a normal period of summer work for either the students or the employers wanting to participate in that process. The Summer 2020 Work Policy describes how we will handle this evolving situation based upon our current understanding. The policy will also be available through your course pages in Canvas. The key takeaway is to work with Career Services to coordinate anything you do. If you do not follow the policy, it may result in whatever you do this summer not qualifying to support your academic program. If you have questions, please contact Ms. Harman or Mr. Easley in the Career Services Office.

No. Career Services will continue to coordinate with companies and will work with them and their assigned students to adjust plans and facilitate this process over the next several weeks. Please contact Career Services with specific questions: Deb Harman for Cadet Shipping concerns (deborah.harman@mma.edu) and Chuck Easley (chuck.easley@mma.edu) for Co-op questions.
The Ireland trip has been cancelled. Professors Leon and Kim Raikes will reach out to the impacted students with some additional guidance on the situation.

If you have read the FAQs and cannot find your question answered there, please use the following contact information for these offices. Please note that email is the preferred mode of communication at this time. Thank you!

Academics: Cindra Leeman, cindra.leeman@mma.edu, 207-326-2485

Admissions: admissions@mma.edu, 207-326-2207

Athletics: Steve Peed, stephen.peed@mma.edu, 207-326-2451

Business Office (including refund questions): Alice Herrick, alice.herrick@mma.edu, 207-326-2445

Cadet Shipping: Deb Harman, deborah.harman@mma.edu, 207-326-2650

Co-ops/Field Experience: Chuck Easley, chuck.easley@mma.edu, 207-326-2652

Financial Aid: Kathy Heath, financialaid@mma.edu, 207-326-2339

Residence Life (including room selection for next year): Janice Folk, janice.folk@mma.edu, 207-326-2280

Student concerns: Deidra Davis, deidra.davis@mma.edu, 207-326-2138

TSSOM Cruise – Regimental Office: commandantsdivision@mma.edu, 207-326-2250

All other questions: Casey Littlefield, casey.littlefield@mma.edu, 207-326-2620

Information for staff, including guidance on benefits and working from home because of COVID-19, please read the Employee FAQ.

PLEASE NOTE: We may not have answers to all of your questions at this time. We ask for your patience and will continue to update you via this FAQ and other communications.