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Secretary - 1040

Maine Maritime Academy

Job Description

Staff, Support & Professional Position

 

 

JOB TITLE: Secretary                                                            DATE: February, 1990

JOB CODE: 1040

 

STATEMENT OF THE JOB

 

Employee performs complex clerical work. Tasks normally are accomplished within well defined procedures with occasional non-routine administrative work involved.  Judgment and initiative are occasionally exercised in verbal and written communications.

 

DUTIES OF THE JOB

 

1.                              Operates all office equipment.

 

2.                              Maintains filing system and detailed records.

 

3.                              Prepares purchase orders and controls supplies and equipment.

 

4.                              Types and transcribes letters and reports.

 

5.                              Schedules meetings and conferences.

 

6.                              May supervise student and/or regular Academy employees.

 

7.                              May process confidential information.

 

8.                              Welcomes visitors and directs them to departments and offices.

 

9.                              Signs for certified mail and accepts packages for the Academy.

 

10.                          Provides Academy information when requested.

 

 

 

 

 

This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position.  The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

 

 

 

 

 

MAINE MARITIME ACADEMY

 

 

JOB TITLE:  Secretary                                                           JOB CODE: 1040

WAGE GRADE:  11                                                              TOTAL POINTS: 304



 

FACTOR

DEGREE

POINTS

       

1

Knowledge and Skill

4

144

       

2

Effort

   
 

I. Mental and Visual Effort

3

24

 

II. Physical Effort

2

20

       

3

Responsibility for Cost Control

3

24

       

4

Responsibility for Others

   
 

I. Injury to Others

1

8

 

II. Supervisory Responsibility

2

16

 

III. Sensitive Information and Records

3

24

       

5

Working Conditions

2

20

     

 

6

Responsibility for External and Internal

   
 

Relations

3

24

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