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Executive Assistant - Annual Appeals Coordinator - 2010

Maine Maritime Academy

Job Description

Staff, Support & Professional Position

 

JOB TITLE: Executive Assistant-Annual Appeals Coordinator                    DATE: August, 2002

JOB CODE: 2010

STATEMENT OF THE JOB

Employee performs administrative, supervisory, and complex clerical work. Work involves considerable internal and external contacts representing the Academy or a specific department. Difficult non-routine tasks, access to confidential information and the administration of Academy policies and procedures are involved in the position. Judgment and initiative are exercised. Provides input for budget and report preparation.

 

DUTIES OF THE JOB

 

1.   Maintains confidential and routine Academy records, files and financial reports.

 

2.   Provides official information to other Academy departments and external contacts.

 

3.   Drafts correspondence to students, alumni, businesses, parents, governments, and other Academy departments concerning the annual appeal, Academy policies, major gifts and other areas.

 

4.   May supervise student and/or regular Academy employees.

 

5.   Has fiscal responsibility for the collection, administration, and distribution of Academy or departmental funds.

 

6.   Responsibility for special programs as assigned.

 

7.   Represents the department in the absence of the Chief Advancement Officer as directed.

 

8.   May perform duties of Administrative Assistant.

 

9.   Researches potential funding sources.

 

10.  Provides on-going support for projects of the Chief Advancement Officer.

 

This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

 

MAINE MARITIME ACADEMY

 

JOB TITLE: Executive Assistant-Annual Appeals Coordinator                  JOB CODE: 2010

WAGE GRADE: 18                                                                                 TOTAL POINTS: 440

                       

 

FACTOR

DEGREE

POINTS

       

1

Knowledge and Skill

6

216

       

2

Effort

   
 

I. Mental and Visual Effort

5

40

 

II. Physical Effort

2

20

       

3

Responsibility for Cost Control

4

32

       

4

Responsibility for Others

   
 

I. Injury to Others

1

8

 

II. Supervisory Responsibility

2

16

 

III. Sensitive Information and Records

5

40

       

5

Working Conditions

2

20

     

 

6

Responsibility for External and Internal

   
 

Relations

6

48

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