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Administrative Assistant - 1020

Maine Maritime Academy

Job Description

Staff, Support & Professional Position

 

 

Job Title: Administrative Assistant I                                      Date: February, 1990

 

Job Code: 1020

 

 

 

STATEMENT OF THE JOB

 

Employee performs difficult and complex secretarial and bookkeeping work involving some administrative responsibility.  Judgement and initiative are frequently exercised.  Tasks are normally accomplished within well defined procedures with frequent non-routine administrative work or program monitoring required.  Frequent verbal and written communication is required internally and externally.

 

 

DUTIES OF THE JOB

 

1.                  Operates all office equipment.

2.                  Types and transcribes letters and reports.

3.                  Maintains filing system and detailed records.

4.                  Prepares purchase order requests and controls supplies and equipment.

5.                  Processes confidential information.

6.                  Screens calls, visitors and mail.

7.                  May supervise student and/or regular Academy employees.

8.                  Composes and may sign correspondence as designated by a supervisor.

9.                  Reconciles budget and expense statements with department account.

10.              May prepare payroll time sheets for department.

11.              May act as intermediary for supervisor maintaining contacts with others.

12.              Edits, proofs and compiles manuscripts and composes announcements.

13.              Schedules meetings, conferences and travel for department.

 

 

 

 

 

 

 

 

 

This job description reflects the general duties of the job but is not a detailed description of all duties, which may be inherent to the position.  The Academy may assign reasonably related additional duties to individual employees consistent with policy and collective bargaining agreements.

 

 

MAINE MARITIME ACADEMY

 

 

 

JOB TITLE:  Administrative Assistant I                                   JOB CODE: 1020

 

WAGE GRADE:   14                                                                TOTAL POINTS: 364

 

 

 

FACTOR

DEGREE

POINTS

       

1

Knowledge and Skill

5

180

       

2

Effort

   
 

I. Mental and Visual Effort

4

32

 

II. Physical Effort

2

20

       

3

Responsibility for Cost Control

3

24

       

4

Responsibility for Others

   
 

I. Injury to Others

1

8

 

II. Supervisory Responsibility

2

16

 

III. Sensitive Information and Records

4

32

       

5

Working Conditions

2

20

     

 

6

Responsibility for External and Internal

   
 

Relations

4

32

 

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